Good fuel card

[Waterloo]

(03-24-2019 )SquareOne Wrote:  I've been searching for a good fuel card to make sure I'm IFTA compliant. Currently, I'm a 1 truck O/O with a daily dedicated run though 3 gulf coast states. I use my Chase business card since it gives me 3% on all fuel purchased to 250k. Honestly, I really like this method since I use the reward points to pay for most of my vacation. I have a short WB Cascadia daycab so I can get into 'normal' fuel stations. A large chain in this area (RaceTrac) is usually 38-45 cents cheaper than the truck stops. Yes, it takes longer, but if I can save 40-50 bucks/fill-up, then it certainly justifies the extra time for me (plus like mentioned, the 3% and no fee). From what I see, NASTIC would be my best discount, but with the monthly and annual fee, I do not think it will beat what I have now. My concern with what I have now is IFTA compliant fuel receipts.


- IFTA guys....I have a question. My concern with using my business card is that it does not provide a way to enter the mileage and unit number of my rig directly on the receipt. Currently I just write that info on the receipt when I get fuel. According to the IFTA website, that info is required on the receipt but is unclear if it can be written in or not. I definitely don't want to get audited and have to pay more tax on fuel that I've already been taxed on! I spoke with an IFTA rep Friday morning and she did acknowledge my receipt concern with my current Chase card, but did confirm or deny if I could write in the missing info when I get fuel. She said "Ask the attendant to write it in for you." I seriously can't see why that would make it any better.....

Fuel card, FlatBedKid was over at the house the other day, he has that NSATC card, I am getting one. Fuel was $3.15 at the TA up the street, his price was $2.63. My Speedway it was around $2.70 a gallon. Other's were even less.

IFTA... I use paper for everything, one truck, and no issues. Call me a dinosaur. Here is all you need for recording your miles. I use one sheet a week, it goes into a 6 x 9 manila envelope. On the front of the manila envelope I write down my loads, the pay, and my fuel purchases for the week, as well as putting the mileage and fuel on the trip sheet. Come tax time I have all of my info on the front of the envelopes and a hard copy of IFTA miles that is quick to calculate when it is time to file and for plates. It works. At the end of the year, do taxes, zip lock bag envelopes and store in plastic container with receipts.

Here is the sheet I use, the trick is to never have a break in your odometer, as you are only cheating yourself. Always roll over your mileage from the previous week. Feel free to download and use, one of the best IFTA sheets I have used.


  Trip sheet (dragged).pdf (Size: 282.34 KB / Downloads: 217)


  Trip sheet (dragged) 2.pdf (Size: 127.71 KB / Downloads: 239)


  Billing 10-27-18 (dragged).pdf (Size: 395.57 KB / Downloads: 222)